Lease Management Software / Lease Agreement Database
Lease Management Software requires a comprehensive database solution to track
all equipment, cost, lease rate factor and lease duration. Projected
rental income is critical to future cash flow analysis.
Quick access to signed lease contracts and rental schedules saves management time. All these
functions (and many more) are provided in our Lease Management Software system.
Lease management software offers these specific features:
Master lease inventory management
Lease schedule addendums
Extensive search capability
Revenue forecasts for any future date
Activation/deactivation of line items
Lease record locking
Lease and schedule printouts
Push-button display of Leases, scanned paperwork & supporting documents
Lease text customization on a per master lease basis
All of these features are contained in a simple to use Microsoft Access
multi-user database system. Below are shown the data entry/review screens
with more specific feature descriptions for the Lease management system.
The image above illustrates the simple user interface. There are no popup
or nested menus to navigate.
All functions lease management software are logically arranged in tabs
across the form. Below you will see each of the tabs and their functions.
Here is the Master Lease inventory definition and review screen for the lease
management software system:
The Master Lease tab serves as a data entry and review system for all of the key
master lease fields. Also included as the customizable section of the
Acceptance Certificate report. Several of the master lease fields, such as
the address, serve as defaults on each detailed equipment schedule.
Detailed lease schedules are defined on the Schedules Tab. The address
fields are defaulted from the master lease agreement form. These address
fields may be overridden for each schedule. Note that all detailed items
also have space available for serial numbers for each piece of equipment.
Note the lease search capabilities at the top of each form located in the
section with the blue background.
There is also a Tools dropdown at the top of the schedules form. This
tools feature provides the user with the ability to create reports from this
screen and to view previously generated reports and signed Leases (see below).
To view previously created report you need to save them as a PDF document, and
signed Leases need to be scanned into your computer. Normally these
documents would be stored in folders on your server computer and the path to
various classes of documents is defined in the Lists Tab (see further below).
When the 'Create Acceptance Report' tools selection is activated a parameters
form is displayed (see above image). The parameters for is preloaded with
the current master lease and schedule. Some schedules have multiple
equipment locations and installation dates. The parameter form allows the
user to select one or more locations and installation dates for inclusion in the
Acceptance Report. (see the acceptance report below:)
The lease schedules review tab of the lease management software is shown below:
The revenue forecast review screen is shown below. The total revenue
figure is on the far right of the screen (scroll to the right).
The Lease Management Software Reports Tab provides an additional place to create reports. Also,
custom reports can be added here - created by us or by your own programmers.
The Lists Tab offers a place to customize all of the dropdown lists. This feature makes the database highly flexible for each customers particular business.
Contact us today for a live
demo of our Access Lease Management Software template.