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Outlook Email Access
Send Email from Access to Outlook

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Send Outlook Email from Access VBA

Send Outlook Email from Access: Communication between Access Forms and Outlook is a fairly simple task once the initial code is debugged. You can also send multiple messages using the CC function or looping through a record set and sending each email individually.

There are 3 examples of sending emails between Access database and Outlook API on our website:

Microsoft Access is a fully capable database and it's primary limitations is the number of concurrent users it will support. Generally, we recommend a limit of 10 to 15 users.

We create databases large and small. Some of our databases help run entire small businesses. We also handle unique businesses such as flyrod manufacturing, cheese making, marina management, and cable tv inventory.

Below is our main screen for managing email communication with business contacts in our Contact Management Database.

New! Download Access example of  Send Email to Outlook

Note that on the form the three fields in the upper right - one for email subject, another for the email body and 3rd field for an email attachment.

When the user presses the Produce Output button the following code is activated:

Private Sub Email_Output_Click()
' Email API Outlook example programming code
' Send email from to Outlook

Select Case Me.Email_Output_Option
    Case 1
        Dim mess_body As String
        Dim rst As DAO.Recordset
        Dim appOutLook As Outlook.Application
        Dim MailOutLook As Outlook.MailItem
        Set rst = Form_F_People_Mailings.RecordsetClone
        Do While Not rst.EOF
            If IsNull(rst!Email) Then
                MsgBox "skipping " & _
                Form_F_People_Mailings.LastName & _
                " no email address."
                GoTo skip_email
            End If
            mess_body = "Dear " & rst!Salutation & " " & _
            rst!LastName & "," & _
            vbCrLf & vbCrLf & Me.Mess_Text
            Set appOutLook = CreateObject("Outlook.Application")
            Set MailOutLook = appOutLook.CreateItem(olMailItem)
            With MailOutLook
                .To = rst!Email
                    .Subject = Me.Mess_Subject
                    .Body = mess_body
                    If Left(Me.Mail_Attachment_Path, 1) <> "<" Then
                        .Attachments.Add (Me.Mail_Attachment_Path)
                    End If
                    'next line would let MS Outlook API send the note
                    'without storing it in your sent bin
                    '.DeleteAfterSubmit = True

                End With
    Set rst = Nothing
Case 2

When the first email gets sent from Access to MS Outlook you'll get a popup security message asking if you want to send the email message and you can have the connection open for a variable amount of time.  You can download a program; I believe it is called ClickYes that will send the OK button click automatically so you won't have to do it manually for each email.  See our example on how to read email into Access.

Just released:  Download a working example of Sending Email to MS Outlook.

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