Email To Gmail Using Access VBA
Send Email from Access to Gmail: We have come up with another more
flexible method for sending email using Google Gmail rather than MS Outlook or
Microsoft Access is a fully capable database and it's primary limitations is the number of concurrent users it will support. Generally, we recommend a limit of 10 to 15 users.
We create databases large and small. Some of our databases help run entire small businesses. We also handle unique businesses such as flyrod manufacturing, cheese making, marina management, and cable tv inventory.
Just like our other
email routines, this VBA Email transmission method gives you the
capability to automatically generating emails from an Access database. It
is important to note that you can send your email to anyone on the internet and
you aren't limited to sending emails just to other Gmail users.
Note that we are using Gmail as an Email server and therefore we
can send messages from our desktop out through Gmail to anyone on any Email
system. One of the benefits is that your email message isn't retained on
your company's email server. This method is likely to work with other SMTP email systems
(Yahoo, Hotmail, etc.) but we haven't verified those routes.
Our method uses Microsoft's CDO Message routine which requires no additional references in
your Access visual basic module. The CDO message architecture is reference
directly on Microsoft's website.
Let's get to it - here is the code in
its simplest setup:
Public Function send_email()
Set cdomsg = CreateObject("CDO.message")
.Item("http://schemas.microsoft.com/cdo/configuration/sendusing") = 2
.Item("http://schemas.microsoft.com/cdo/configuration/smtpserver") = "smtp.gmail.com"
.Item("http://schemas.microsoft.com/cdo/configuration/smptserverport") = 587
.Item("http://schemas.microsoft.com/cdo/configuration/smtpauthenticate") = 1
.Item("http://schemas.microsoft.com/cdo/configuration/smtpusessl") = True
.Item("http://schemas.microsoft.com/cdo/configuration/sendusername") = "email@example.com"
.Item("http://schemas.microsoft.com/cdo/configuration/sendpassword") = "mypassword"
' build email parts
.To = "firstname.lastname@example.org"
.From = "email@example.com"
.Subject = "the email subject"
.TextBody = "the full message body goes here. you may want to create a variable
to hold the text"
Set cdomsg = Nothing
In the code above the green text represent comments and the red
text variable parts that you need to customize for you data/email accounts.
Also, Gmail has an alternate server port number: 465. Outlook uses port
Below is an image of the code so you can more easily remove the
Running this code from Access visual basic gives you the ability
to add recordset operations in order to grab emails from a table and add looping
code to loop through address in order to send out multiple emails.
I believe there are CDO message options for such things as blind CCs, regular
CCs, message acknowledgement, and attachments. You can find these options
Microsoft CDO Message Components.
View our 2nd CDO Email example that shows the settings required on the Gmail
Send Gmail Email From Access